Guidance to Employers on Integrating E-Cigarettes/Electronic Nicotine Delivery Systems Into Tobacco Worksite Policy : Journal of Occupational and Environmental Medicine

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ACOEM Guidelines

Guidance to Employers on Integrating E-Cigarettes/Electronic Nicotine Delivery Systems Into Tobacco Worksite Policy

Whitsel, Laurie P. PhD; Benowitz, Neal MD; Bhatnagar, Aruni PhD, FAHA; Bullen, Chris MBChB, PhD; Goldstein, Fred; Matthias-Gray, Lena BS; Grossmeier, Jessica PhD, MPH; Harris, John MEd; Isaac, Fikry MD, MPH; Loeppke, Ron MD, MPH; Manley, Marc MD, MPH; Moseley, Karen; Niemiec, Ted MD; O'Brien, Vince; Palma-Davis, LaVaughn MA; Pronk, Nico PhD; Pshock, Jim; Stave, Gregg M. MD, JD, MPH; Terry, Paul PhD

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Journal of Occupational and Environmental Medicine 57(3):p 334-343, March 2015. | DOI: 10.1097/JOM.0000000000000420
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Electronic cigarettes (e-cigarettes) are a general category of products that most often use battery power to heat a solution of tobacco-derived nicotine in propylene glycol and/or glycerol that is aerosolized for inhalation.1 Some e-cigarettes or e-cigarette liquids, however, contain only the carrier but no nicotine. Collectively, these devices are referred to as electronic nicotine delivery systems, a category that also includes devices referred to as personal vaporizers, vape pens, and e-hookah. Although there is significant difference in design features of these devices, their key components include a battery (often rechargeable), a heating element (atomizer), and the reservoir or cartridge for storing the liquid for aerosolization. Some of these devices are designed to appear similar to cigarettes (so-called cigalikes), although newer models are much larger and have a unique tank-like device (tankomizers) that can hold several milliliters of e-liquid.2 Newer e-cigarettes also have programmable features to control heating temperature, which influences the extent of nicotine delivery.1 Some e-cigarettes are dispensable and others have replaceable cartridges. Although many cigalikes are fully closed and are disposable, the tankomizers and other electronic nicotine delivery systems come with cartridges or refillable tanks containing variable concentrations of nicotine in propylene glycol and/or glycerol (vegetable glycerin) and a wide range of optional flavoring agents including tobacco and menthol and fruit and candy.3 When users puff on the e-cigarette or, in some models, activate a switch, the liquid is heated and the resulting aerosol is available to be inhaled.

E-cigarettes are not currently regulated by the US Food and Drug Administration (FDA). In 2014, the FDA initiated a process that could lead to regulation of e-cigarettes under authority granted by the Family Smoking Prevention and Tobacco Control Act (FSPTCA).4 Although the FDA has approved several nicotine replacement products for tobacco cessation, e-cigarettes have not been approved by the FDA for this purpose. Moreover, even though many smokers report that using e-cigarettes assists in quitting smoking,5,6 and two small clinical trials found that e-cigarettes promote long-term smoking cessation,6 there is not sufficient scientific evidence to suggest that they are effective and their relative efficacy in comparison with other FDA-approved nicotine replacement therapy needs further elucidation.7


The first e-cigarette design was patented in 1965,8 and the first product was introduced to the US marketplace in 2003 from China.1 Since then, the design of the devices has undergone considerable evolution and currently the marketplace has been flooded with a plethora of brands selling devices with many different design features. A 2014 survey of Web sites identified at least 466 brands available in 7764 different flavors, with two types of propellants, offering an average of four to five nicotine strengths.2 These products are sold on-line2 and in retail stores.9 In the United States, they are available in more than 30% of retail stores, most often in those specializing in tobacco products, but increasingly in convenience stores and other outlets.9 An audit of a nationally representative sample of US retailers found that e-cigarettes were more likely to be sold in neighborhoods with higher median household income and a lower percentage of minority residents.9 The sales of e-cigarettes in the United States have increased steadily since these products were first introduced in the market, and are predicted to reach at least $10 billion by 2017 on the basis of current market trends, as well as the fact that advertising expenditures across all media outlets have surpassed $82 million in 2013.10


The major difference between e-cigarettes and conventional cigarettes is that e-cigarettes do not generate a nicotine aerosol by combustion. Smoking conventional cigarettes involves the combustion of tobacco, which generates more than 5000 distinct chemicals dispersed in both the particulate and gas phase of the smoke.11 These include reactive and toxic carbonyls such as acrolein, acetaldehyde, butyraldehyde, formaldehyde, propionaldehyde, and butadiene, metals such as cadmium, lead, arsenic, and nickel, as well as carbon disulfide, hydrogen cyanide, benzene, nitrosamines, and polycyclic aromatic hydrocarbons (PAHs). Cigarette smoke also contains high levels of carbon monoxide (CO), which increases the levels of carboxyhemoglobin and reduces oxygen delivery from red blood cells in smokers. The particulate phase of mainstream smoke contains more than 5 × 1025 particles per cubic cm12 that range in particle size from 0.1 to 1 μm. Recurrent exposure to this complex mixture of chemicals has been shown to result in the development of cancer, as well as cardiovascular and respiratory diseases, including an increased risk and severity of respiratory tract infections.13

Although there is little direct evidence linking individual chemicals to specific toxicological effects of tobacco smoke, exposure to tobacco smoke constituents such as carbonyls, benzene, butadiene, metals, tobacco-specific nitrosamines, and PAHs has been associated with various adverse health effects.14 Biomarkers of exposure to tobacco-specific nitrosamine and PAHs have been independently associated with the development of lung cancer in smokers.15

Results from animal studies suggest that exposure to aldehydes such as acrolein results in endothelial dysfunction,16 dyslipidemia,17 increased thrombosis,18 and increased formation of atherosclerotic lesions.19 Recent hazard index approaches developed from weighted exposure to individual mainstream smoke constituents suggest that much of the derived theoretical noncancer index is dominated by the reactive aldehyde acrolein whereas the theoretical cancer index is dominated by genotoxic carcinogens of the mainstream vapor phase such as 1,3-butadiene, isoprene, formaldehyde, acetaldehyde, and acrylonitrile.20

The levels of most of the chemicals with significant cancer and noncancer risk are much lower in e-cigarette liquid than in conventional cigarettes.21 Nevertheless, the levels of these chemicals generated in e-cigarette aerosol are variable and depend upon the specific device, the battery voltage, and puff duration because they affect the temperature at which the liquid will be heated. In addition to nicotine, e-cigarettes contain glycerol and propylene glycol also called propane-1,2-diol. Propylene glycol, a key component of e-cigarette liquids because of its ability to create a fine aerosol, when heated, is generally considered nontoxic22 and has been approved by the FDA as a solubilizing agent for different types of medications.23 It is also used to generate theater fog and in the aviation industry. Prolonged exposure to propylene glycol can cause eye and respiratory irritation. Therefore, frequent exposure to propylene glycol could be of concern, especially when the exposure involves susceptible individuals, such as those with asthma or chronic obstructive lung disease. In addition to propylene glycol and glycerol, ethylene glycol has also been detected in some e-cigarette aerosol.24 Ethylene glycol is used in antifreeze and other industrial formulations and it is a strong irritant with moderate toxicity that affects the central nervous system and cardiovascular tissues. Hence, its use as a humectant in conventional tobacco products is currently prohibited.24 Ingestion of a high amount of ethylene glycol can be fatal.25

Because nicotine in most e-cigarette liquids is derived from tobacco, it contains trace levels of tobacco alkaloids such as nornicotine, anabasine, and anatabine as well as tobacco-specific nitrosamines including N-nitrosonornicotine and 4-(methylnitrosamine)-1-(3-pyridyl)-1-butanone (NNK).26 In most samples of e-cigarette liquids, the levels of minor tobacco alkaloids such as nornicotine, anatabine, and anabasine are between 1% and 2% of nicotine. These alkaloids have actions similar to nicotine but are generally less toxic and less potent, and their presence in trace levels is not currently believed to significantly impact e-cigarette toxicity.27 The main e-cigarette constituents of concern, however, are volatile organic compounds and particulate matter. In conventional cigarettes, these constituents are generated by combustion, and even though heating and vaporization of e-cigarette liquids do not involve combustion, high levels of organic compounds such as formaldehyde have been detected in some e-cigarette aerosols with higher levels seen with higher vaporization temperatures.28 Nonaerosolized samples of e-cigarette liquids contain only trace levels of aldehydes; however, 10- to 20-fold higher concentrations of aldehydes are generated upon heating.24 Aldehyde generation is further accelerated by increased air flow, and therefore the release of aldehydes is significantly increased as the liquid level in the cartridge is decreased and replaced by air. Therefore, in some conditions (eg, after 10 to 100 puffs), the levels of aldehydes generated in e-cigarettes are comparable to or even higher than those in conventional cigarettes.24 Similarly, aerosol generated by e-cigarettes contains particulates at a number, concentration, and size similar to those of conventional cigarettes.29,30 Extensive studies have shown that exposure to ambient air particles of the size distribution similar to those in e-cigarettes is associated with significant cardiopulmonary toxicity and mortality.31 Nevertheless, unlike ambient air particles, e-cigarette particles do not contain carbon and are generated as an aerosol from supersaturated propane-1,2-diol vapor. There is no evidence available to indicate whether their toxicity is similar to that of ambient air particles or particles generated in tobacco smoke.

There have been few direct evaluations of the health effects and toxicity of e-cigarettes on humans or animals. Acute exposure in individuals using e-cigarettes has been found to increase dynamic air resistance and to significantly decrease exhaled nitric oxide,32 indicating that e-cigarette constituents may be pulmonary irritants. Nevertheless, unlike conventional cigarettes, using e-cigarettes has not been associated with a decrease in forced expiratory volume (FEV) or an increase in inflammatory responses.33 The use of e-cigarettes has been associated with an acute increase in heart rate and blood pressure. Nevertheless, the changes in diastolic function and increased coronary vascular resistance seen with smoking conventional cigarettes have not been observed.34 In randomized controlled studies, no serious adverse health effects have been reported in individuals using e-cigarettes for the 6-month duration of the research protocol.34 Studies with longer follow-up have not been performed. Asthmatic smokers switching from conventional cigarettes to e-cigarettes have reported improvements in FEV1 and scores on an asthma control questionnaire, with most of the improvement likely related to quitting smoking or a decrease in the number of cigarettes smoked per day.35 Several anecdotal incidences, such as an increase in atrial fibrillation,36 have also been reported. Some flavorings in e-cigarettes contain diacetyl, a compound that is known to cause bronchiolitis obliterans, a condition that may result in respiratory failure and require lung transplantation.37 Further studies will be required to establish the biological plausibility of these effects and to ascertain their prevalence in e-cigarette users.

In summary, even though the specific toxicity of e-cigarette constituents remains unclear, because their emissions contain high levels of aldehydes and particulate matter (PM) with an aerodynamic diameter of less than 2.5 μm, there is concern that the frequent use of e-cigarettes could have adverse health effects. Further research and monitoring are required to assess both the short- and long-term toxicity of direct and secondhand exposure to e-cigarettes.

Adult Awareness and Use of E-Cigarettes

Awareness and use of e-cigarettes have increased significantly since researchers started monitoring US trends about 5 years ago, particularly among young adults. A 2011 US consumer survey found that 6.2% of American adults have tried e-cigarettes at least once, a significant increase over 2010 levels.38 A review of studies indicates that the use of e-cigarettes has increased from less than 1% in 2009 to 6% in 2011, with people trying them most often being current or former smokers.38–40 A recent study indicated that ever use of e-cigarettes doubled by 18- to 34-year-olds from 2011 to 2012.41

Awareness of e-cigarettes varies within the demographic profile of users. Men aged 45 to 54 years, with some college education, earning more than $60,000 annually tend to be most aware of e-cigarettes.38 Ever-users tend to be female and aged 18 to 24 years, have a high school level of education, and earn $25,000 to $39,999 annually.38 These groups are more alike in their racial/ethnic background (more frequently white, non-Hispanic), have Midwestern residential status, and are current cigarette smokers.38

Youth Awareness and Use of E-cigarettes

From an employer's perspective, young people represent the workforce of the future. The current use of e-cigarettes among young people could increase the likelihood of smoking in adolescence and adulthood.42 Because experimentation with e-cigarettes might lead to later or concurrent use of conventional cigarettes, it is important to prevent young people from obtaining and using e-cigarettes.

Data obtained from the US National Youth Tobacco Survey42 show an increase in ever use (at least one time in the last 30 days) of e-cigarettes among never-smoking young people from 79,000 in 2011 to 263,000 in 2013, a 3-fold increase. More than a quarter of a million youth who had never smoked a conventional cigarette used e-cigarettes in 2013. The researchers noted that e-cigarette use was associated with increased intentions to smoke cigarettes. Compared with those who had never used e-cigarettes, young individuals who had never smoked conventional cigarettes but who used e-cigarettes were almost twice as likely to have the intention to smoke conventional cigarettes. Almost 45% of nonsmoking youth who had ever used e-cigarettes indicated that they intend to smoke conventional cigarettes within the next year, compared with about 20% of those who had never used e-cigarettes, indicating that using e-cigarettes is correlated with the intention to smoke conventional cigarettes. The need for stringent regulations to prevent e-cigarette marketing and promotion to youths has been emphasized by the World Health Organization43 and the American Heart Association,44 especially given that the products come in attractive flavors and are comparatively cheaper than cigarette smoking. Both these factors make e-cigarettes particularly attractive to youth.

In addition to the impact of youth using e-cigarettes themselves, the use of e-cigarettes by adults poses additional health hazards to children. Through December 31, 2014, the American Association of Poison Control Centers had received calls reporting 2,724 e-cigarette device and liquid nicotine exposures.45 Slightly more than half of these reported exposures have occurred in children younger than 6 years and some children and toddlers have required emergency department visits with nausea and vomiting being the most significant symptoms. A toddler in upstate New York died from ingesting nicotine liquid,46 renewing calls to require child-proof packaging and adequate warning labels to prevent these tragedies.


There is extensive, rigorous, and convincing evidence that secondhand exposure to cigarette smoke increases the risk of adverse health effects on others.13 Exposure to secondhand smoke has been linked to 600,000 premature deaths every year around the world, mostly from cardiovascular disease, asthma, lung cancer, and respiratory tract infections.47 Implementation of smoking bans in public places has led to an improvement in air quality and a significant decrease in the rate of acute cardiovascular events.14

Whether secondhand exposure to e-cigarettes has similar consequences remains unclear as only limited research has been completed on the secondhand effects of e-cigarettes. Unlike conventional cigarettes, e-cigarettes do not produce a side stream vapor or smoke that is generated from product smoldering. The emissions from e-cigarettes derive only from exhalation and contain e-cigarette constituents transformed after interaction with the human lung as well as other breath constituents of the user.

The limited evaluation of exhaled aerosol from e-cigarette users has shown great variability due to different styles of use, the e-cigarette types and products used, the characteristics of the indoor environment (closed or open) and the measurement methods used. Nevertheless, they show significant dispersion of propylene glycol and nicotine into the environment. In one study, measurements of the environment in which e-cigarette aerosol was exhaled showed significant levels of nicotine, propylene glycol in the gas phase, as well as high concentrations of PM2.5 (mean 197 μg/m3).48

Some studies have found that the exhaled e-cigarette vapor also contains volatile organic carbons as well as PAHs and aluminum. No increase in the levels of CO, or potentially carcinogenic elements such as cadmium, arsenic, and thallium, has been detected.49 In one study, the use of nicotine-containing e-cigarettes in a ventilated room for 2 hours did not result in an increase in formaldehyde, benzene, or acrolein levels.48

The presence of nicotine in exhaled e-cigarette vapor could potentially expose individuals in the vicinity to significant levels of nicotine. In a human exposure study in which 15 individuals participated in a passive e-cigarette use session, exposure to e-cigarette vapor for 1 hour increased serum cotinine levels similarly to those observed with secondhand exposure to combustible tobacco smoke,33 suggesting that significant secondhand exposure to e-cigarette emissions could lead to significant passive absorption of nicotine. Although the effects of exposure to secondhand nicotine have not been studied directly, these findings also suggest that there is the potential for significant involuntary exposure in a bystander as a result of being near someone who is using an e-cigarette.

Passive exposure to particulates generated in exhaled e-cigarette aerosols could also potentially have adverse health consequences. E-cigarette aerosols have been found to contain fine and ultrafine particles. These particles show a bimodal distribution with peaks at 30 and 100 nm. In comparison, the particle size distribution of the conventional cigarette shows a single mode with a maximum at 100 nm.50 Although in some studies the number concentration of particles generated from e-cigarettes has been found to be similar to that of conventional cigarettes, it is important to note that e-cigarette-derived particles do not contain carbonaceous material. They are also likely to be vastly different in their chemical properties from the particles emitted by combustible cigarettes or those present in the ambient air, which have been linked to a variety of untoward health effects.31 Environmental e-cigarette particles are exhaled after inhalation, and therefore it is likely that their size distribution and other properties are altered in the human lung, which leads to the exhalation of smaller particles with altered toxicological properties.50 Further studies are required to address these issues.


E-cigarettes have fallen between existing regulatory gaps. Because of their novelty and the lack of conclusive evidence on their health effects, safety, and cessation efficacy, it has been unclear whether e-cigarettes should be regulated as tobacco products, therapeutic goods, medical devices, or consumer “lifestyle” products. As a result, the development of an effective regulatory policy is likely to be a complex undertaking. Ultimately, the chosen regulatory route will depend on many factors, including the flexibility of the current regulatory framework, whether the products have significant health effects and toxicity, and whether therapeutic claims are successfully made by the manufacturers (eg, the use of e-cigarettes as a cessation aid).

Currently, the regulation of e-cigarettes varies widely around the world, from an absence of any regulation (eg, in Turkey) to absolute bans on use, sales, and marketing (eg, in Singapore and Canada). Many countries make a distinction between nicotine and non-nicotine products, whereby refills or cartridges without nicotine are permitted (as long as they do not make therapeutic claims) but those with nicotine require a license. Most countries that regulate e-cigarettes allow the importation of devices and liquids for personal use but ban importation for sale. Few countries have yet determined whether or not e-cigarettes should be subject to regulatory controls when used in smoke-free areas, such as workplaces.

In the United Kingdom, e-cigarettes are regulated as a medicine and a product that is currently undergoing review by the medicines regulator. Other restrictions, including the age of individuals permitted to purchase, and use where smoking is currently banned, are under consideration.51 In the European Union, e-cigarettes have been categorized as tobacco products. E-cigarettes were included in the recent European Union Tobacco Products Directive that proposed banning devices, refills over 20-mg nicotine strength, advertising, and international sales over the Internet.52

In August 2014, the World Health Organization recommended that governments ban e-cigarette use indoors, prohibit sales to people younger than 18 years, ban the use of vending machine sales, and restrict manufacturers from claiming e-cigarettes aid smoking cessation until they provide evidence to support such claims.43

The recommendations in this policy paper apply to the United States, where e-cigarettes are not currently regulated by the FDA. After an unsuccessful attempt to regulate e-cigarettes as drug delivery devices, the FDA now intends to regulate e-cigarettes as “tobacco products,” not as drugs or delivery devices unless marketed for therapeutic purposes. This was the result of a clarification of the FDA's authority under the 2009 FSPTCA.53 Among the regulations proposed are disclosure of ingredients, proof of safety, and regulation of the design features of the devices.

The FSPTCA does not propose overriding the ability of states or local authorities to make laws and policies related to e-cigarettes. In the absence of federal regulations, more than half of US states and municipalities have proceeded to enact their own e-cigarette regulations.53 Most commonly, these laws prohibit sales to minors, while some laws prohibit e-cigarette use in areas where smoking is banned.


Policy Recommendations

The following sections outline key recommendations for employers as they develop policies regulating the use of e-cigarettes in the workplace (Table 1). These recommendations do not constitute legal advice. Employers should consult with their attorneys to ensure compliance with applicable local, state, and federal laws. Employers should review applicable state and local laws regulating e-cigarette use that might already exist in their cities or states. It is also recommended that employers at least consider e-cigarettes that contain nicotine to be tobacco products and develop policies consistent with this perspective.44

TABLE 1-a:
Summary Recommendations for US Employers to Address E-Cigarettesa
TABLE 1-b:
Summary Recommendations for US Employers to Address E-Cigarettesa

Tobacco-Free Policies


Employers should include e-cigarettes in their tobacco-free policies and should ban e-cigarette use in their smoke-free work areas.


Tobacco-free and clean indoor air policies continue to become more prevalent in US workplaces. More than 24 states have banned smoking in the workplace, but a majority of these have not included e-cigarettes in their laws.54 This is particularly significant, as e-cigarettes are becoming more popular and distributors continue to market them as a way to circumvent smoke-free laws, claiming that they contain “no tobacco smoke, only vapor.”3,55

At a distance, e-cigarette use can be difficult to distinguish from conventional cigarette use and therefore can create confusion in smoke-free areas.56 The inability of employers to distinguish between conventional and e-cigarettes may make it difficult to monitor employee cigarette use and to implement and enforce tobacco-free policies.44,57 A lack of enforcement of e-cigarettes in tobacco-free areas may turn back decades of work to create social norms around clean indoor air in public places.44,58–60 Decreasing the visibility of cigarettes in the work environment and in the media has been a major factor in denormalizing smoking behavior. Therefore, reintroduction of smoking-like activities could erode these important public health gains.

For those organizations that continue to host designated cigarette smoking areas, we strongly recommend that they join the growing number of organizations with entirely tobacco-free buildings as well as those businesses who now support tobacco-free grounds. Nevertheless, if an organization is not yet ready to move to an entirely tobacco-free policy, we recommend that the organization create a separate designated e-cigarette area from the tobacco smoking area, given the significance of the evidence concerning the dangers of secondhand tobacco smoke detailed earlier. Also, it might be difficult for e-cigarette users to quit as recurrent exposure to tobacco smoke may tempt them to start smoking again.

E-Cigarettes and Tobacco Cessation Benefits in Employer-Based Health Insurance


Employers should offer comprehensive tobacco cessation services within their employee health care plans and wellness programs and e-cigarette users should be eligible for these programs.


To address e-cigarette use, employers should examine their companies' tobacco cessation insurance benefits. Currently, federal law requires companies with nongrandfathered health plans to provide coverage for tobacco cessation as a preventive service.61 Nevertheless, policies to date are silent on whether e-cigarette users should be included under these benefits. The US Preventive Services Task Force has concluded that tobacco cessation services are effective, and that these services should include both counseling and FDA-approved pharmacotherapy.62 The Community Preventive Services Task Force provides several recommendations specific to the workplace setting. Smoke-free policies to reduce secondhand smoke exposure and tobacco use are recommended on the basis of strong evidence of effectiveness. In addition, the Community Preventive Services Task Force recommends worksite-based incentives and competitions when combined with additional interventions to support individual cessation efforts based on strong evidence of effectiveness in reducing tobacco use among workers.63 The US Department of Labor recently provided guidance to employers to help define adequate coverage as follows:

The Departments will consider a group health plan or health insurance issuer to be in compliance with the requirement to cover tobacco use counseling and interventions, if, for example, the plan or issuer covers without cost-sharing:

Screening for tobacco use; and,

For those who use tobacco products, at least two tobacco cessation attempts per year. For this purpose, covering a cessation attempt includes coverage for:

Four tobacco cessation counseling sessions of at least 10 minutes each (including telephone counseling, group counseling and individual counseling) without prior authorization; and

All FDA-approved tobacco cessation medications (including both prescription and over-the-counter medications) for a 90-day treatment regimen when prescribed by a health care provider without prior authorization.64

In addition, it is important for employers to understand that tobacco cessation interventions are more likely to be successful when offered in a supportive work environment. Such an environment may include a policy that prohibits tobacco use on the property, incentives (financial and otherwise) to encourage cessation, and regular communications from company leadership about the benefits and importance of cessation.

Although the aforementioned federal guidelines do not address coverage of e-cigarette users, we recommend that employers include them in their cessation program efforts. Many e-cigarette users also use other forms of tobacco, such as cigarettes. We recommend that any user of e-cigarettes, indulging in sole or dual use, has access to and coverage by the company's tobacco cessation program. The programs that support cessation among tobacco users are likely to benefit e-cigarette users as well.

As described in the introductory paragraphs of this article, both e-cigarette retailers and many e-cigarette users have claimed that e-cigarettes can play a role in smoking cessation. Absent definitive scientific evidence supporting such claims, we do not recommend the use of e-cigarettes as a part of smoking cessation programs. These recommendations may change if, and when, rigorous studies demonstrate the safety and efficacy of e-cigarettes in promoting cessation, and they are approved by the FDA as a cessation aid. Related to this, because e-cigarettes are not approved by the FDA as cessation aids, we do not recommend that e-cigarettes be offered as a covered benefit for tobacco users. Moreover, because nicotine addiction is not a recognized disability under federal or most state laws, employers are not obligated to allow e-cigarettes in the workplace to accommodate an employee who is trying to quit smoking.65

Screening for E-Cigarettes


Employers should screen for e-cigarette use in their health screenings and in their health insurance plan design and wellness programs to be able to tailor their wellness programs and worksite policies optimally.


There are different ways to screen for nicotine and tobacco use, including personal attestation and biomarker testing. Most employers use personal attestation and some indicate that a falsified statement may be subject to disciplinary action. Alternatively, or additionally, biological testing can be considered. Biological testing for tobacco use typically involves the measurement of cotinine, the major metabolite of nicotine, usually in the urine, blood, or saliva. Employers who choose to measure cotinine should be aware that the test has several limitations and the results have to be interpreted with caution. The cutoff level for a positive test should be set high enough to avoid classifying people exposed only to environmental tobacco smoke as smokers. Tobacco product users can produce a negative cotinine test if they abstain from using the product for more than 4 days.66 It is also important to note that cotinine measurement in the blood, urine, or saliva cannot distinguish between a cigarette smoker, an e-cigarette user, or someone who is using other tobacco products or FDA-approved nicotine replacement therapy because all of these products contain nicotine, which upon metabolism generates cotinine.44

Other biomarkers that have been considered for assessing tobacco use are anabasine and anatabine. Testing for anabasine can distinguish between the use of nicotine replacement therapy (NRT) from tobacco products.64 Measurable but low levels of anabasine and anatabine have been detected in a majority of e-cigarettes tested by the FDA, so anabasine/anatabine analysis might be able to distinguish between users of NRT and e-cigarettes.65 Nevertheless, whether e-cigarette use can be detected by anabasine/anatabine testing will depend on various factors, including the concentration of these minor alkaloids in the specific product and the time since last use. Tests are under development to better differentiate between e-cigarettes and cigarettes.

Clearly, a robust detection method would help distinguish between the uses of different products containing nicotine, but it is prudent to recognize the limitation of current assays. Employers who choose to pursue biological testing should have protocols in place to determine how to interpret positive findings, respond to false positives, and administer an appeals process. As mentioned previously, any testing must be in compliance with federal and state laws. South Carolina, for example, prohibits mandatory nicotine and tobacco testing by employers.67

A National Business Group on Health survey in 2012 indicated that 16% of members responding to the survey were using cotinine testing.68 With the provisions in the Affordable Care Act (ACA) that allow differential premiums based on health outcomes, the number of employers testing tobacco product use by their employees is likely to rise. Nevertheless, before testing, employers should consider the nature of the relationship they wish to have with their employees and the culture of their workplaces. Mandating biological testing for tobacco and nicotine use has the potential to result in a loss of trust between employers and workers. In addition, cost-effectiveness considerations factor into decision making concerning screening for tobacco use, given that large populations with a low percentage of tobacco users may find it undesirable to request invasive tests from the majority to validate the veracity of a minority. A simple attestation can be sufficient for qualifying the vast majority of nonsmokers for insurance policy differentials. If an organization remains concerned that a minority are inappropriately qualifying for insurance differentials, an attestation accompanied by a note from the employee's physician and/or a written voucher with legal sanctions for inaccurate reporting could be considered. Some employers have conducted outbound recorded phone calls with scripted messaging about the importance of truthful attestation as a way to reduce inaccurate employee self-reported nonsmoking.

Addressing E-Cigarettes Within ACA Sanctioned Health Contingent, Outcomes-Based Incentive Programs


Employers should target tobacco use instead of nicotine use if they elect to administer health contingent incentives in coordination with their wellness programs. An incentive policy consistent with ACA regulations cannot require success at cessation under a health contingent incentive design. Rather, it may offer employees who use tobacco “reasonable alternatives” the most common being the completion of a cessation program.


The ACA wellness regulations69 categorize “tobacco use” as a “health-contingent” category with which employers may associate financial rewards or penalties (in the form of premium differentials or health benefit adjustments such as deductibles or co-pays), as long as they comply with all of the requirements associated with such incentive designs. Previous guidance has outlined how employers might consider designing their health contingent programs.70

In addition to requirements such as the incentive being part of a comprehensive wellness program that has a reasonable chance of improving the health of the individual, the final regulations limit the amount of the reward or penalty to 50% of the total employee-only premium (or 50% of the category in which the employee is enrolled if other family members are also part of the incentive design). The total of all rewards may not exceed the 50% threshold, and outside of tobacco use, the total of all categories may not exceed 30%. Although verification of tobacco use in the form of a blood or urine test for nicotine/cotinine (or other metabolite of nicotine) is permitted, the fact that a positive result indicates only the presence of nicotine rather than tobacco may pose a risk to employers who seek to tie more than 30% of premium to the test. Determining true “tobacco use” will typically require an employee's personal attestation through a questionnaire or an affidavit, or a note from his or her personal physician. If the use is solely determined by the presence of nicotine in a laboratory test, employers are advised that it may be from NRT rather than tobacco use for purposes of determining the maximum reward or penalty. Employers are, however, permitted to require verification that the NRT is being used in conjunction with a qualified cessation program.69

The ACA wellness provisions related to the use of incentives specifically state that recommendations of an individual's personal physician must be accommodated with respect to “reasonable alternatives” related to rewards or penalties for tobacco or nicotine status.69 For some employers who implement tobacco/nicotine incentive programs, a standard policy is to offer a reward for those people who are tobacco and nicotine/cotinine free, or who are enrolled in, or have recently completed a qualified tobacco cessation program. Note that the regulations specifically acknowledge that tobacco cessation “sometimes requires a cycle of failure and renewed effort.”69 Therefore, incentives eligibility cannot be contingent on success, but rather relate only to the completion of a cessation program or some other reasonable alternative.

A positive nicotine test, whether due to tobacco use, nicotine replacement therapy such as gum or a patch, or the use of e-cigarettes, would prevent an individual from earning any incentive unless they met the reasonable alternative standard by completing a qualified cessation program, and/or have provided a physician statement, indicating that stopping the use of tobacco/nicotine or completing the cessation program was medically inadvisable or unreasonably difficult because of a medical issue or that the positive cotinine test result was due to the use of an NRT. The physician may join in a request for a different cessation method or indicate that a waiver of the requirement is appropriate.

Employers should be aware that the Equal Employment Opportunity Commission has filed several lawsuits against employers using health contingent incentive designs, indicating that they believe ACA wellness provisions do not satisfy the nondiscrimination tenets of the Americans with Disabilities Act. Further guidance from the agency should be forthcoming to help employers factor in other federal laws as they design financial incentives.

Finally, note that the ACA regulations for small groups (businesses with 50 employees or fewer) define tobacco use (for purposes of underwriting and rating variables) as “the use of tobacco on average of four or more times per week within no longer than the past six months.” Furthermore, tobacco use must be defined in terms of when a tobacco product was last used. Tobacco includes all tobacco products; however, religious or ceremonial uses of tobacco (eg, by American Indians and Alaska Natives) are specifically exempt under the final rule. Note that the final wellness regulations did not adopt this definition, so employers in small groups should be aware that definitions used for application and underwriting reasons may differ from those used for insurance-based incentives.

Additional Considerations for Employers

Regional Health Care Exchanges

The new health insurance exchanges may play a greater role in population health management as some employers shift their employees to the exchanges for health care coverage. Health care plans sold through the exchanges should include comprehensive tobacco cessation services that also address e-cigarettes within their coverage. Further analysis will determine whether there are differences between private and public health exchanges in the content of their wellness offerings and how they are positioned for beneficiaries. Employers should advocate for the tobacco cessation benefits they want to see offered in the exchanges and should decide which exchanges provide the most effective programs in support of their employees' health and well-being.

Collaboration With Labor Organizations

Labor organizations are important, valuable, and culturally relevant partners in addressing e-cigarettes at the workplace. This is especially true considering that most unionized workers support their union in bargaining for restrictions on workplace smoking and for the availability of cessation programs.71,72 As such, joint labor-management actions to address tobacco and e-cigarettes at the workplace are important as policy development, adoption, and implementation are all part of the bargaining process.73 There are many supportive actions labor organizations can take to help reduce worker exposure to nicotine and tobacco-related products. Examples of specific actions include (1) providing members with the latest practical educational information about e-cigarettes; (2) advocating for tobacco bans at the workplace and including e-cigarettes as part of the definition of tobacco products; (3) advocating against the inclusion of e-cigarettes as a covered benefit for tobacco users because they are not an approved FDA cessation product; and (4) working collaboratively with management to address e-cigarettes and broader tobacco policies at the workplace.

Reaching Families and Raising Awareness

Where employers extend their health promotion programs to the families of employees, they should raise awareness and include education around e-cigarettes and cessation therapy. It is especially important to reach children and adolescents where education may prevent initiation of a nicotine habit. Messages and programming should be tailored to the appropriate audience and families should be encouraged to use the tobacco cessation and prevention resources offered by the employer.

Employers as Role Models

Tobacco policy development may be influenced by a number of factors, including employer size, the type of employer, and the typical work environment. Ideally, policy development and tobacco cessation initiatives should be tailored to the specific needs of each employer's workforce, addressing both occupational safety and general health needs in a comprehensive way. Employers have a powerful opportunity to model effective tobacco policy and to offer best-practice, comprehensive cessation benefits and programming for employees and their family members that serve as a model in the community. Employers can also help the field gain a better understanding of best practices, thereby helping inform further research around effective policy for e-cigarettes and other emerging tobacco products.


Hospitals, by virtue of their mission, “lead the way and serve as role models for healthy living and fitness for their communities.”74 In a 2010 survey of hospitals conducted by the American Hospital Association, 76% of respondents indicated that they had a tobacco-free campus and 79% offered smoking cessation programs for their employees.74 Hospitals have increasingly seen the use of e-cigarettes by patients in their rooms and on the hospital grounds, and by visitors and staff. There are many resources available for hospital systems that want to adopt a 100% tobacco-free campus policy and incorporate a prohibition on the use of e-cigarettes.75 Such policies can help with patient, employee, and community cessation efforts, lower maintenance and cleaning costs, and can increase job productivity.14 They also create a healthy environment for patients, visitors, and staff and allow hospitals to continue to serve as role models for their communities.


The American College Health Association (ACHA) recommends that e-cigarettes be included in campus tobacco-free polices.76 Tobacco-free environments have led to substantial reductions in smoking prevalence, the number of people exposed to secondhand smoke, and the amount of tobacco products consumed. Such tobacco-free policies have transformed social norms around smoking in public and have made smoking a socially undesirable activity. College and university campuses are important environments for implementing robust policies and establishing social norms as a foundation for healthy behaviors in the young adult population. Colleges and universities as employers should be leaders in implementing model tobacco policies. The ACHA recommends that tobacco use be prohibited on all college and university grounds, college/university-owned or leased properties, and in campus-owned, leased, or rented vehicles.76 We concur with this recommendation.


E-cigarettes are a new, emerging, and increasingly popular product in the marketplace. They present challenges for employers as they establish their workplace tobacco policies, programming, and cessation services. This guidance is developed from expert consensus and may evolve as new research emerges and we gain a greater understanding of the long-term health impact of e-cigarettes and their effect on social norms and nicotine addiction. The organizations and researchers involved in writing this statement will continue to monitor the impact of these products on personal health, public health, employee health and safety, workplace culture, access to comprehensive cessation services, and the inclusion of e-cigarettes in laws, regulations, and organizational policy.


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