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Instructions for Authors

Revised January 15, 2020

All manuscripts must be submitted online via Editorial Manager at:
http://www.editorialmanager.com/st

Introduction

JBJS Essential Surgical Techniques (JBJS EST) is an online-only video journal that describes and demonstrates how to perform orthopaedic surgical procedures that have been thoroughly vetted in published peer-reviewed clinical studies. JBJS EST currently publishes two types of articles:

  • Subspecialty Procedures (SP): Video articles that present the steps, indications/contraindications, and results of procedures of most interest to surgeons in a specific subspecialty.
  • Key Procedures (KP): Video articles that focus on accepted/standard-of-care ways to perform core surgical procedures.

All articles are published with a text abstract online. JBJS EST has a policy of single-blinded peer review in which the names of the reviewers are not shared with the authors.

Conditions for Submission
Submission Overview and Structure
Authorship
What to Expect After Submission
Public Access Policy
Open-Access Option
Embargo Policy for Accepted Manuscripts
Appeals Process
Supplementary Links
Forms

Conditions for Submission

  • The outcomes of the procedure being described and/or demonstrated must have been reported in a clinical study that has been published, or accepted for publication, in a peer-reviewed journal. JBJS EST does not publish "stand-alone" technique articles or videos unsupported by published outcomes.
  • Articles are accepted for exclusive publication in JBJS EST. Previous presentation at a scientific meeting, and/or publication of the abstract in conjunction with the meeting, does not preclude publication of the article; however, this information must be disclosed in a cover letter at the time of submission. Articles may contain previously published material, but the majority of each video must comprise substantially original content. JBJS EST does not accept manuscript submissions involving human subjects (or their medical records) that have been previously posted to preprint servers.
  • Authors may retain the copyright for all videos submitted to JBJS EST; however, they must complete and sign a Video License Agreement prior to publication.
  • Publication does not constitute official endorsement by JBJS, Inc.
  • Patient confidentiality must be protected according to the U.S. Health Insurance Portability and Accountability Act (HIPAA). All private health information or recognizable patient features should be deleted or masked in figures and videos. If this is impossible because it affects the purpose of the video, then written patient permission is required. Please review our complete Ethics Policy for additional information.

Submission Overview and Structure

All manuscripts must be submitted through Editorial Manager (a web-based service). Corresponding authors must register via http://www.editorialmanager.com/st/ and will then receive an e-mail containing a Username and Password that will allow access for manuscript submission. If you currently have a JBJS Editorial Manager username and password, these will also give you access to the JBJS EST site.

Authors must be registered with ORCID and include their ORCID identifier in their Editorial Manager profile. If needed, authors can obtain this identifier through Editorial Manager when they submit their article.

JBJS EST does not consider manuscript proposals or abstracts submitted online or via e-mail. If you are interested in publishing a supplement, please contact editorial@jbjs.org.

The following items must be submitted:

  1. Completed Title and Abstract Template. An example of a completed form can be found here.
  2. Completed storyboard (strongly recommended for all new submissions). You are strongly advised to submit a completed storyboard for provisional peer review before making the video itself. This organizational tool guides you through the creation of video chapters by asking for written video-scene descriptions (not actual video), or representational images, and accompanying narration. An example of a completed storyboard can be found here. The Editorial Board will consider videos submitted without a formal storyboard as long as all of the necessary chapters have been included as specified in the storyboard. However, significant revisions of the video may be requested, requiring extensive editing or repeat filming, so submitting the storyboard will ultimately save you time.
  3. Copies of the previously published article(s) (no more than 3) that the procedure is based on. Papers posted on preprint servers may not be used as references.
  4. Video (after storyboard approval has been obtained): After your storyboard has been provisionally accepted, follow it closely when you produce your video. (If you submit a video without a storyboard, you must include all of the chapters specified in the storyboard.) All chapters should be uploaded as separate video files. For guidance on planning and shooting your video as well as the peer-review process, refer to our "How to produce a JBJS EST video article" page. Also follow our general Author Video Guidelines, with the following modifications:
    • Total video duration is typically 10 to 15 minutes.
    • Author/institutional logos are acceptable only on the title slide.
    • Do not place important visual concepts in the bottom-right corner at any point during the video as the JBJS logo will appear in that location.
    • If possible, produce video in 16:9 aspect ratio.
    • Submit separate video files for each substantive segment.
    • We strongly recommend encoding your video in an H.264 format such as MP4 or MOV. Other file formats, including avi, mpeg, mpg, and wmv, are acceptable.
         Upload your videos to the Video Submissions Site, according to our Video Upload Instructions.
  1. JBJS EST Video File List: This form must be completed and uploaded with the submission of your video files in Editorial Manager.
  2. Copyright Transfer and Author Agreement: All authors must sign a Copyright Transfer and Author Agreement granting JBJS exclusive copyright to all material, except for previously copyrighted items (see #6 below) and video. Authors can maintain the copyright to videos but must complete the Video License Agreement granting JBJS unlimited license to use the video online.
  3. Disclosure of Potential Conflicts of Interest: Authors must complete an ICMJE Conflict of Interest Statement form for each submitted manuscript. Scanned copies of the completed form are not acceptable. JBJS EST will post the forms online and summarize them in a statement in the article. The ICMJE forms have no bearing on the decision to accept a manuscript.
    • NOTE: This form will not load properly when opened through a web browser. Instead, please right-click or select the download icon on the "Please Wait" page to download the PDF file directly to your desktop. Then, locate the icon for the downloaded file on your desktop screen and open the PDF with Adobe Acrobat or Reader. If you have any issues downloading the form, please contact editorial@jbjs.org.
  4. Permission to use figures, tables, text, and video owned by another party that appear in the video: Authors are responsible for obtaining permissions. Provide (1) a full citation for the previous publication and (2) a letter from the owner of the copyright granting permission for JBJS to reproduce the copyrighted material OR a completed permissions form stating the date when permission was requested and the approximate date when the permission is expected to be received.

Authorship

  • There is a general limit of six (6) authors. Effective January 1, 2018, each author must indicate  their contributor roles on the "Add/Edit/Remove Authors" screen in Editorial Manager in accordance with the CRediT initiative.
  • Each author must have contributed significantly to, and be willing to take public responsibility for, one or more aspects of the study: its design, data acquisition, and analysis and interpretation of data. All authors must have been actively involved in the drafting and critical revision of the manuscript, and each must provide final approval of the version to be published. If a research group is designated as the author of an article, see our Group Authorship instructions for guidance.
  • Individuals who have contributed to only one section of the manuscript or have contributed only cases should be credited in an acknowledgment footnote. See the ICMJE author definitions page for additional guidance regarding authors and non-author contributors.
  • A non-author writer who is employed by a commercial organization must be mentioned, along with the name of his or her employer, in an acknowledgment footnote. The non-author writer must also submit a Conflict of Interest Statement.
  • The order of names reflects only the preference of the authors and the corresponding author is not designated in the final published version of an article. Any change in authorship after the initial review process necessitates a signed letter, generally from all authors, agreeing to the change.

What to Expect After Submission

  • Manuscripts are generally evaluated by the JBJS editorial staff and assigned to the Editor, who then assigns the paper to an Associate Editor. In most cases, the Associate Editor then sends the paper to consultant reviewers.
  • If a reviewer or handling editor has a conflict of interest regarding the subject matter of a manuscript, they disclose this to the Editor, who makes the final decision regarding acceptance or rejection of the manuscript. The Editor has no known conflicts or competing interests.
  • If reviewers disagree regarding acceptance of a manuscript, the decision may be arbitrated at a workshop, which JBJS holds several times a year.
  • The corresponding author is informed of the publication date of an accepted manuscript approximately 6 weeks before publication.

Public Access Policy

To enable authors to comply with the requirements of outside funding bodies, JBJS, Inc. will deposit, into the PubMed Central (PMC) Archive, the final published version of any article funded by a body requiring such deposit. Thus, authors should identify on the Copyright Transfer Agreement (CTA) whether their article is based on research funded in whole or in part by the National Institutes of Health (NIH), Howard Hughes Medical Institute (HHMI), Wellcome Trust, Research Councils UK (RCUK), or another funding agency requiring deposit to a repository. JBJS, Inc., as a service to its authors, will then identify these articles to the National Library of Medicine (NLM) and transmit them to PMC. PMC will make these articles freely available after an embargo period that satisfies the funding agency's requirements (or immediately upon publication if the author chose the open-access option). JBJS, Inc. will not be held responsible for retroactive deposits to PMC if the author has not identified the funding agency on the CTA form. Authors should not make these deposits themselves.

Open-Access Option

JBJS, Inc. offers an open-access option to authors who want readers around the globe to have free, perpetual, unrestricted online access to their article on the JBJS Essential Surgical Techniques web site immediately upon publication. All JBJS EST articles (regardless of whether the authors choose the open-access option) are deposited in PubMed Central (PMC) shortly after publication and thus are freely available to the public on the PMC site. Articles published with the open-access option are, in addition, freely accessible to readers on all JBJS platforms (with enhanced usability, including in-line video). Another benefit is that authors retain copyright for all articles published with the open-access option. Authors grant JBJS, Inc. and its publishing partner Wolters Kluwer the exclusive license to publish the article and to identify themselves as the original publisher. The Wolters Kluwer Open Access License Agreement (the "Open Access License") supersedes and replaces Section 1.a of the JBJS EST Copyright Transfer and Author Agreement signed by authors (on manuscript submission), for authors who later choose the open-access option (on acceptance). Open-access articles are published under the terms of the standard Creative Commons Attribution‚ÄźNonCommercial-NoDerivatives International (CC BY-NC-ND) license, or, if mandated by the authors' funding body, the Creative Commons Attribution International (CC BY) license, both of which permit copying and redistribution of the material in any medium or format.

Authors are offered the open-access option after their article has been accepted for publication to ensure that their choice has no influence on the peer-review or acceptance process. All articles submitted to JBJS EST are subjected to our standard peer-review process and are accepted or rejected on the basis of their merit only.

The article processing charge for the open-access option is $2,400 (CC BY-NC-ND license) or $2,850 (CC BY license, which is offered only to authors who have received funding that mandates the CC BY license). The publication fee is charged on acceptance of the article and must be paid in full within 30 days by credit card by the author, funding agency, or institution.

For more information, please see our FAQs.

Embargo Policy for Accepted Manuscripts

Specific information contained in your article cannot be discussed with the media, published, posted online, or otherwise placed in the public domain until after publication. It is the responsibility of the corresponding author to ensure that all coauthors are aware of this policy. See our Confidentiality and Embargo Policy for additional information regarding this policy, including exceptions.

Appeals Process

JBJS conducts workshops several times per year where contested decisions may be arbitrated.

An author who wishes to appeal a decision should contact editorial@surgicaltechniques.org within 30 days of the final decision with a detailed letter that explains the reason for the appeal. This letter will considered by the handling editor, and the author will be notified of the final decision. Decisions on appeals are final without exception. Priority is given to new submissions, so the appeal process may take longer than the original submission process.

Supplementary Links

Ethics Policies
Guidelines for Figures
Group Authorship Guidelines
Sample JBJS EST Title and Abstract Template
Sample JBJS EST Storyboard Submission Template
JBJS EST Video Article "How-To" Guidelines
Author Video Guidelines
Video Upload Instructions
Confidentiality and Embargo Policy
Hybrid Open-Access FAQ

Forms

JBJS EST Title and Abstract Template
JBJS EST Storyboard Submission Template
JBJS EST Video File List
Copyright Transfer Form

Conflict of Interest Form (must be downloaded and completed using Adobe Acrobat or Reader)
Video License Agreement
Figure Permissions Form
Open Access License Agreement
(open-access option only)