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Streamlining Regulatory Activities Within Radiation Therapy Departments Using QATrack+

Angers, Crystal1; Bottema, Ryan1; Buckley, Lesley1; Studinski, Ryan1; Petzold, Don1; Abbassian, Farhoud1; Taylor, Randy2

doi: 10.1097/HP.0000000000001119
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Radiation therapy departments are faced with the challenge of tracking numerous quality control tests as well as monitoring service events affecting radiation therapy treatment units. Service events, in particular, pose a challenge since the clinic must be able to provide evidence to the regulatory body that both the service work and any required follow-up tests were recorded and authorized by the appropriate staff. This article presents an integrated approach to tracking quality control tests and service event logs using QATrack+. The newly developed version of this quality assurance software integrates quality control tracking with the service event log, allowing a direct link between a service event and any initiating routine tests or follow-up tests that are performed. This improves the ability of a licensee to ensure compliance with regulations and permits a simple platform from which to access all machine equipment tests and service events. Furthermore, this improves the ability of a department to assess the service record of equipment and to identify trends in failure modes.

1The Ottawa Hospital, Department of Medical Physics, Ottawa, Ontario, Canada

2Multi Leaf Consulting, Port Elgin, Ontario, Canada.

The authors declare no conflicts of interest.

For correspondence contact Lesley Buckley, The Ottawa Hospital, Department of Medical Physics, 501 Smyth Rd, Box 927, Ottawa, ON K1H 8L3, Canada or email at lbuckley@toh.ca.

Online date: July 8, 2019

© 2019 by the Health Physics Society