Do your work and life feel overly complicated? Do you feel overwhelmed with projects and demands, like your head is constantly swimming with everything you need to track? You need a project management tool.
Project (and time) management was revolutionized by David Allen with his 2001 book Getting Things Done, now its own acronym and philosophy: GTD. The book not only established a cult following and was named the “self-help business book of its time” by Time, but it also sparked an explosion in software solutions espousing GTD values.
The GTD philosophy's core concepts are to create a single unified place for all of your tasks and to have a method for getting them to that place. Getting all of your tasks out of your active consciousness frees up your mind to focus on real work so you are not constantly worried that you are forgetting something important.
Your GTD solution can be as simple as a spiral notebook, or you can opt for one of the many apps that support this concept. Some of the most popular digital repositories for all of your ideas and tasks include Trello, Evernote, Things, OmniFocus, Basecamp, and Asana. I have used all of these, and my favorites are Trello and Evernote. I have written previously how amazing Evernote is for capturing and storing ideas and documents. (http://bit.ly/1gD9cPp.) I prefer Trello for organizing tasks and projects, though.
Trello is a free web and smartphone application that allows you to organize your tasks and projects onto boards and cards. The user interface is genius because each card shows you the critical information on the front, and on the back you can have organized links, pictures, and entire conversations about that topic.
Not only does Trello work seamlessly with Google Drive documents, but it also allows you to send new tasks to your Trello board by email. This means that you can forward every email you can't complete right away to Trello. Ultimately, this fulfills one of the key features of GTD. Trello is great for personal and group project management, allowing team members to organize, assign, and track tasks, ideas, and documents easily.
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