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Prevalence of Copied Information by Attendings and Residents in Critical Care Progress Notes*

Thornton, J. Daryl MD, MPH1,2; Schold, Jesse D. PhD, MStat, Med3; Venkateshaiah, Lokesh MD2; Lander, Bradley BA4

doi: 10.1097/CCM.0b013e3182711a1c
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Objectives: To determine the prevalence and mechanism of copying among ICU physicians using an electronic medical record.

Design: Retrospective cohort study.

Setting: Medical ICU of an urban, academic medical center.

Patients: Two thousand sixty-eight progress notes of 135 patients generated by 62 residents and 11 attending physicians between August 1, 2009, and December 31, 2009.

Interventions: None.

Measurements and Main Results: EIghty-two percent of all residents and 74% of all attending notes contained greater than or equal to 20% copied information (p = 0.001). Although residents authored more copied notes than attendings, residents copied less information between notes than attendings (55% vs. 61%, p < 0.001). Following greater than or equal to 1 day off, residents copied less often from their own prior notes compared to attendings (66% vs. 94%, p < 0.001). Of the copied information following a day off, there was no difference in the amount of information copied into notes of residents (59%) or attendings (61%, p = 0.17). In a regression model of attending notes, no patient factors were associated with copying. However, the levels of copying among attendings varied from 41% to 82% (p < 0.001).

Conclusions: Copying among attendings and residents was common in this ICU-based cohort, with residents copying more frequently and attendings copying more information per note. The only factor that was independently associated with attending copying was the attending. Further studies should focus on further elucidating the factors influencing copying in the ICU and the effects of copying on patient outcomes.

1 Center for Reducing Health Disparities, MetroHealth Campus of Case Western Reserve University, Cleveland, OH.

2 Division of Pulmonary, Critical Care, and Sleep Medicine, MetroHealth Campus of Case Western Reserve University, Cleveland, OH

3 Department of Quantitative Health Sciences, Cleveland Clinic, Cleveland, OH

4 School of Medicine, Case Western Reserve University, Cleveland, OH.

*See also p. 656.

Drs Thornton and Venkateshaiah helped in conception and designing of data; All the authors helped in analysis, interpretation, and drafting of the manuscript for important intellectual content. Drs. Thornton and Schold had full access to all of the data in the study and take responsibility for the integrity of the data and the accuracy of the data analysis.

Supported, in part, by grant 1-P60MD002265-01 from the National Center on Minority Health and Health Disparities, and from the Robert Wood Johnson Harold Amos Medical Faculty Development Program.

Dr. Thornton has received funding from the National Institutes of Health (NIH). Drs. Venkateshaiah and Lander have received funding from NIH. Dr. Schold has have not disclosed any potential conflicts of interest.

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© 2013 by the Society of Critical Care Medicine and Lippincott Williams & Wilkins