Author(s) Posting of Articles to an Institutional Repository

Southern Medical Journal will permit the author(s) to deposit for display a "final peer-reviewed manuscript" (the final manuscript after peer-review and acceptance for publication but prior to the publisher's copyediting, design, formatting, and other services) 12 months after publication of the final article on his/her personal web site, university's institutional repository or employer's intranet, subject to the following:

  • You may only deposit the final peer-reviewed manuscript.
  • You may not update the final peer-reviewed manuscript text or replace it with a proof or with the final published version.
  • You may not include the final peer-reviewed manuscript or any other version of the article in any commercial site or in any repository owned or operated by any third party. For authors of articles based on research funded by NIH, Welcome Trust, HHMI, or other funding agency, see below for the services that LWW will provide on your behalf to comply with "Public Access Policy" guidelines.
  • You may not display the final peer-reviewed manuscript until twelve months after publication of the final article.
  • You must attach the following notice to the final peer-reviewed manuscript:
    "This is a non-final version of an article published in final form in (provide complete journal citation)".
  • You shall provide a link in the final peer-reviewed manuscript to the Southern Medical Journal website.

Compliance with NIH and Other Research Funding Agency Accessibility Requirements

A number of research funding agencies now require or request the author to
submit the final peer-reviewed manuscript (the article after peer review and
acceptance but not the final published article) to a repository that is accessible
online by all without charge. Within medical research, three funding agencies in
particular have announced such policies:

  • The U.S. National Institutes of Health (NIH) requires the author to deposit the
    final peer-reviewed manuscript based on NIH-funded research in its repository
    PubMed Central (PMC) within twelve months after publication of the final
    article in the journal.
  • The Howard Hughes Medical Institute (HHMI) requires as a condition of
    research grants, deposit in PMC, but in its case within six months after
    publication of the final article.
  • The Wellcome Trust requires, as a condition of research grants, deposit in UK
    PubMed Central within six months after publication of the final article.

As a service to our authors, LWW will identify to National Library of Medicine
(NLM) articles that require deposit. This Copyright Transfer Agreement provides
the mechanism for identifying such articles.

LWW will transmit the final peer-reviewed manuscript of an article based on
research funded in whole or in part by one or more of these three agencies to
Pub Med Central.

Upon NIH request, it remains the legal responsibility of the author to confirm with
NIH the provenance of his/her manuscript for purposes of deposit. Author will not
deposit articles his/herself. Author will not alter the final peer-reviewed
manuscript already transmitted to NIH.

Author will not authorize the display of the final peer-reviewed manuscript
prior to:

  1. 12 months following publication of the final article, in the case of NIH,
  2. 6 months following publication of the final article, in the case of Welcome
    Trust and HHMI