Policies and Procedures

  • Affiliation
  • Editorial Board
  • Embargo
  • Disruptive Physicians
  • Conflict of Interest
  • Open Access

Affiliation with the Journal of Craniofacial Surgery

The Journal of Craniofacial Surgery has multiple affiliate societies. The Affiliate societies agreement is already deemed complete when that was done at the time of the agreement. The primary goal and purpose of the affiliation is educational in nature as to keep with mission and vision of the journal that is it is deemed necessary without any deviation, addition or subtraction. It was well agreed upon as well as known that none of the affiliate societies have any jurisdiction over the operational process of the journal or on the rules and regulations, policy and procedures of the journal of craniofacial surgery. It is well known that such affiliation is for educational purpose. only purely this educational avenue for the organization for the benefit of their members and their associates. The jurisdiction for the daily operation, the scientific content, as well as review process is with the editor in chief and in consultation with needed members of the editorial board when deemed necessary, as well as with the executive group of the boards. None of the members of the affiliate societies have the right or the process to interfere with the daily activities or the scientific publications or content of the journal of craniofacial surgery.

The affiliation agreement allows each member of their societies to submit their special papers when they have their annual meetings especially those that get good evaluations by the program committee or the attendees of that particular meeting as a noted an advancement, a new procedure or a system that will help patient’s outcome as a benefit to patient care to the journal editorial manager. The papers do go through the process of review, evaluation and final decision and disposition but still will take priority on the fast track of the publication process. Affiliation will also allow the president of that society to have his presidential address when deemed important, annotated and briefed so it can be published under special editorials in the journals, particularly as non-political. Also, the president of the society can ask to serve on the editorial board or nominate and endorse himself to be on the board for the year of his presidency. The great benefit of the Affiliate and active society’s members after paying their annual affiliate societies dues that they will be receive a 50% discount, which is primarily a printed subscription and they will be allowed with the subscription access the online archives of the journal, however some subscribers may prefer only electronic format and we will honor that for them when they want to go green. This is one way to be green, another avenue to ask for electronic subscription only and that will be honored with the substantial discount offered. The journal will always serve as an educational forum to exchange scientific ideas and material and will never be allowed to be an arena for any members to settle their differences controversies or political believes. The Journal of Craniofacial Surgery is non political and a for profit educational journal published by Wolters Kluwer.

Editorial Board

The editorial board members are to serve on the board for a limited time of two years, they are selected to do so based on their education, background and leadership. This selection is an honorary position without pay or benefit. The members of the board will be evaluated on continues bases for their activities, loyalty, dedication and contributions by the editorial manager system that is utilized by the publisher. Their primary position to help assist and recommend the editor in chief for the review process which is cumbersome, detailed and time consuming. They will be asked to present and contribute recommendations that will allow the journal continued progress and to move forward. This may be at times not as pleasant as want to be because of the controversy related to our matrix specialty. They may request to do a special supplement that they want to co edit which will be welcomed after discussing the educational value of the project in mind. They may seek special support from governmental agencies or the industry, providing the latter does not serve and a back door to advertising and marketing strategies. The loyalties of the editorial board members are essential and they should not have any conflict of interest with others or competitive structures that are in the publication arena. Their primary goal should be educational and the focus is education and improve patient care and outcome. Any member shall ask to stay on for another term or recommend a colleague to take his position after they step down. At any time any member of the board can nominate an exceptional and dedicated person with scholarly back ground for a position on the editorial board or on the review board.

Embargo

Any authors who are found to have committed misconduct after investigation, through whistle blower or member of the editorial board recommendations shall be embargoed from any further submission till they are cleared by the investigation processes. Misconduct is defines and shall be in the form of duplication of publication, falsification as well as fabrication of data, salami slicing of data or clinical material, and ghost authorship. The information we got will go through an intense investigation process by the editor and select members of the editorial board. If their finding is the authors are guilty of misconduct that are well documented the authors found guilty of any of the above misconduct, the authors will be embargoed for 5 years. When the authors subsequently cannot defend themselves or do not communicate regarding their process with the editor in chief, after multiple requests that is considered that they are aware of what they have done and judged accordingly.

All authors on the paper will be in the same embargo process of five years particularly none of them refer to or defend their action of the misconduct as non-intentional. The editor in chief will have the obligation to inform their institution and the granting agencies of the misconduct that is committed as well as go through the process of retraction if the product if already published or withdrawal if it is not published yet.

All manuscripts submitted to the journal are subjected to Crosscheck, particularly if there is statistical evaluation, clinical trials, or clinical studies. The Crosscheck gives us an idea of the percentage that has been produced by other papers. Since we do check phrases and paragraphs, anything above 18% duplicate will be considered for re-writing or a clearing house and it is non intentional.

Disruptive Physicians
The term disruptive person refers to that person with behavioral problem and issues that are encountered between that individual and his colleagues. These issues are most commonly seen in the hospital setting and in particular in the operating rooms or on the words of the hospital. However the journal of craniofacial surgery like most surgical journal is not spared from this unusual encounter. The problems can also be noted in the editorial and publisher levels mostly with authors and occasionally with members of the board. The most common inciting factor is lack of understanding of the policies and procedures added on top the inability to cope with a negative response to one’s demand. The usual abnormal behavioral reaction can be from verbal, to insult to the personnel or colleagues and occasional criminal acts that may ensue. In all or any of those events the policy of the journal is to start an investigation and get the two sides of the issue analyzed before a decision is made. If there is any correspondence and un founded fabricated accusations in writing then the editor in chief can take immediate action. The guilty party will be embargoed for five years and if the issues were deemed unintentional for lack of understanding of the policies and procedures then the action will be reversed on the promise if it happen a second time it will go directly to embargo. However any disruptive behavior by any member of the professional staff or any by communication will be a set ground for dismissal from all journal activities.


Conflict of Interest
It is important that members of the editorial board, the review board and authors declare any conflict of interest to the editor or the publisher when that is deemed necessary. Such conflict of interest may be financial, relationship with third party or purely on an editorial level with competing elements. Such conflict of interest statement has to be submitted in writing to the editor in chief of the journal of craniofacial surgery, declaring the correct position they take and their stand. This include serving on competing educational material board on carrying information from one board meeting to the other without the knowledge of either board with the origin of the information presented. If it is not intentional then the move will be declared so in writing. The reviewers of the Martials send for publication will face the same ethical standard and have to declare any conflict of interest to the editor in chief. Any violation of confidentiality will face same action of immediate dismissal. All violation will be subject to due process if deemed necessary and that action will be taken according to the consensus of those participating in the process.

Open Access

Authors grant LWW a license to publish the article and identify itself as the original publisher. The Journal of Craniofacial Surgery offers hybrid open access. This option will be presented to the author after their work has been reviewed and accepted for publication. Open access, by definition, is that upon publication, the article will be available to all on the global arena, even when the article is archived. Open access does not entitle the author to sell, lease or transfer any published material without written authorization from the publisher and the owner of the copyright. Open access authors have to reveal to the publisher the source of funding, especially if it is non-government. Open access will provide a great avenue for the fulfillment of the mission of the Journal, which is primarily focused on education, that will make availability and accessibility an added value.