Instructions for Authors

SCOPE

The Journal of Head Trauma Rehabilitation (JHTR) is a bimonthly journal devoted to clinical management and rehabilitation of persons with traumatic brain injury. It is interdisciplinary, and designed to provide the most current and relevant information for the practicing professional and researchers in the field. Three or four issues each year are devoted to single topics recommended to or solicited by the editors. The remaining issues consist primarily of unsolicited, empirical research reports. All articles, whether in a topical issue or not, receive masked peer review.


Authors are encouraged to submit to JHTR original manuscripts based on observations or experimentation that add new knowledge to the field of brain injury rehabilitation. Analytical reviews that codify existing knowledge or illuminate the present and future issues in the field are welcomed. In addition to topical articles, JHTR seeks manuscripts dealing with a variety of subjects that have current or future importance to all areas of brain injury rehabilitation, from acute medical management and clinical interventions to problems with reintegration into the community and long-term quality of life.

 

MANUSCRIPT SUBMISSION 

Article types: Manuscripts reporting original research and systematic reviews are welcomed. Case studies may be published if they address a seminal clinical condition or procedure that has not been previously reported in the published literature. (Unless you have been invited by a topical issue editor to submit a manuscript for a topical issue, all manuscripts should be submitted as “Unsolicited (Focus on Clinical Research)”. JHTR emphasizes research on traumatic brain injury. If participants included in a research manuscript are not exclusively individuals with traumatic brain injury, the proportion of each etiology must be described. Generally, to be published in JHTR, a majority of the participants must have incurred traumatic brain injury, or data analysis allows evaluation of the specific effect on those with a traumatic etiology.

 

Article length: Manuscripts should generally not exceed 4,500 words excluding abstract, references, tables and figures. Authors are encouraged to use Supplemental Digital Content (SDC) for manuscript details that supplement but are not central to the comprehension of the paper. SDC is linked to the article indefinitely via the JHTR website (for more information, see below)

 

On-line manuscript submission: All manuscripts must be submitted on-line through the web site at www.edmgr.com/jhtr, which can also be accessed through the journal’s webpage.


First-time users: Please click the Register button from the menu above and enter the requested information. On successful registration, you will be sent an e-mail indicating your user name and password. Note: If you have received an e-mail from us with an assigned user ID and password, or if you are a repeat user, do not register again. Just log in. Once you have an assigned ID and password, you do not have to re-register, even if your status changes (that is, author, reviewer, or editor). 

Authors: Please click the log-in button from the menu at the top of the page and log in to the system as an Author. Submit your manuscript according to the author instructions. You will be able to track the progress of your manuscript through the system. If you experience any problems, please contact corrigan.1@osu.edu, phone: (614) 293-3830, fax (614) 293-4870. 

 

CONFLICTS OF INTEREST 


Authors must state all possible conflicts of interest in the Title Page of the manuscript, including financial, consultant, institutional and other relationships that might lead to bias or a conflict of interest. If there is no conflict of interest, this should also be explicitly stated as none declared. All sources of funding should be acknowledged in the Title Page of the manuscript. All relevant conflicts of interest and sources of funding should be included on the title page of the manuscript with the heading “Conflicts of Interest and Source of Funding:”.

 

For example:

Conflicts of Interest and Source of Funding: Author A has received honoraria from Company Z. Author B is currently receiving a grant (#12345) from Organization Y, and is on the speaker's bureau for Organization X - the CME organizers for Company A. For the remaining authors none were declared.

 

In addition, each author must complete and submit the journal’s copyright transfer agreement, which includes a section on the disclosure of potential conflicts of interest based on the recommendations of the International Committee of Medical Journal Editors, “Uniform Requirements for Manuscripts Submitted to Biomedical Journals.”

 

LWW AUTHOR'S MANUSCRIPT CHECKLIST FOR JOURNALS

Authors should pay particular attention to the items below before submitting their manuscripts.

Manuscript Preparation

  • JHTR uses AMA Manual of Style, 10th edition.
  • JHTR requires authors to use person-first language––avoid phrasing such as "the brain-injured participant" or the "TBI patient" and replace with "participant with a brain injury" or "patient with a TBI".
  • Manuscripts should be line numbered in their original format (e.g., Microsoft Word line numbering).
  • Manuscripts should be double-spaced, including quotations, lists, and references, footnotes, figure captions, and all parts of tables. Do not embed tables in the text.
  • Manuscripts should be ordered as follows: title page, abstracts, text, references, appendices, tables, and any illustrations.
  • In order to maintain a masked review process, it is the author’s responsibility to make every attempt to mask all information in the manuscript that would reveal the identity of the author to the reviewer.  This version of the manuscript is referred to as the “masked” manuscript when uploading documents.
  • Title page including (1) title of the article; (2) author names (with highest academic degrees) and affiliations (including titles, departments, and name and location of institutions of primary employment); (3) all possible conflicts of interest including financial, consultant, institutional and other relationships that might lead to bias or a conflict of interest; (4) disclosure of funding received for this work including from any of the following organizations with public or open access policies: National Institutes of Health, Wellcome Trust, and the Howard Hughes Medical Institute; and (5) any acknowledgments credits, or disclaimers.
  • A structured abstract of no more than 200 words should be prepared. Authors should use telegraphic language where possible, including omission of introductory clauses. Headings should typically include the following: Objective, Setting, Participants, Design, Main Measures, Results, Conclusion.  The Conclusion section should encapsulate the clinical implications of the results, not merely restate the findings.
  • Include up to 10 key words that describe the contents of the article like those that appear in the Cumulative Index to Nursing and Allied Health Literature (CINAHL) or the National Library of Medicine's Medical Subject Headings (MeSH).
  • There should be a clear indication of the placement of all tables and figures in text.
  • The author is responsible for obtaining written permission for any borrowed text, tables, or figures.

 

References

  • References must be cited in text and styled in the reference list according to the American Medical Association Manual of Style, ed. 9, copyright 1998, AMA. They must be numbered consecutively in the order they are cited and listed in that sequence (not alphabetically); reference numbers may be used more than once throughout an article. Page numbers should appear with the text citation following a specific quote. References should be double spaced and placed at the end of the text.
  • References should not be created using Microsoft Word's automatic footnote/endnote feature.
  • References should be included on a separate page at the end of the article and should be double- spaced.

 

Figures

A) Creating Digital Artwork 

1.         Learn about the publication requirements for Digital Artwork: http://links.lww.com/ES/A42  

2.         Create, Scan and Save your artwork  and compare your final figure to the Digital Artwork Guideline Checklist (below).

3.         Upload each figure to Editorial Manager in conjunction with your manuscript text and tables.

 

B)  Digital Artwork Guideline Checklist

Here are the basics to have in place before submitting your digital artwork:

       Artwork  should be saved as TIFF, EPS, or MS Office (DOC, PPT, XLS) files. High resolution PDF files are also acceptable.

       Crop out any white or black space surrounding the image.

       Diagrams, drawings, graphs, and other line art must be vector or saved at a resolution of at least 1200 dpi. If created in an MS Office program, send the native (DOC, PPT, XLS)  file.

       Photographs, radiographs and other halftone images must be saved at a resolution of at least 300 dpi.

       Photographs and radiographs with text must be saved as postscript or at a resolution of at least 600 dpi.

       Each figure must be saved  and submitted as a separate file. Figures should not be embedded in the manuscript text file.

 

Remember: 

           Cite figures consecutively in your manuscript.

           Number figures in the figure legend in the order in which they are discussed.

           Upload figures consecutively to the Editorial Manager web site and enter figure numbers consecutively in the Description field when uploading the files.

 

C) Color Figures
JHTR is a black and white publication and figures will be printed in black and white. It is possible, however, for figures to be printed in full color (four color) either at the discretion of the editor or with a per-page fee of $650. If you would like to have your figures printed in color, please contact John Corrigan, Editor (e-mail: corrigan1@osu.edu).

 

Tables

Tables should be on a separate page at the end of the manuscript. Number tables consecutively and supply a brief title for each. Include explanatory footnotes for all nonstandard abbreviations. Cite each table in the text in consecutive order. If you use data from another published or unpublished source, obtain permission and acknowledge fully.

 

Supplemental Digital Content

Authors may submit Supplemental Digital Content (SDC) via Editorial Manager to LWW journals that enhance their article's text to be considered for online posting. SDC may include standard media such as text documents, graphs, audio, video, etc. On the Attach Files page of the submission process, please select Supplemental Audio, Video, or Data for your uploaded file as the Submission Item. If an article with SDC is accepted, our production staff will create a URL with the SDC file. The URL will be placed in the call-out within the article. SDC files are not copy-edited by LWW staff, they will be presented digitally as submitted. For a list of all available file types and detailed instructions, please visit the Checklist for Supplemental Digital Content.

SDC Call-outs: Supplemental Digital Content must be cited consecutively in the text of the submitted manuscript. Citations should include the type of material submitted (Audio, Figure, Table, etc.), be clearly labeled as "Supplemental Digital Content," include the sequential list number (Not sure if this is clear enough that SDC Tables, for example, are numbered separately from those that will be printed.), and provide a description of the supplemental content. All descriptive text should be included in the call-out as it will not appear elsewhere in the article.

Example:

We performed many tests on the degrees of flexibility in the elbow (see Video, Supplemental Digital Content 1, which demonstrates elbow flexibility) and found our results inconclusive.

List of Supplemental Digital Content: A listing of Supplemental Digital Content must be submitted at the end of the manuscript file. Include the SDC number and file type of the Supplemental Digital Content. This text will be removed by our production staff and not be published.
Example:
Supplemental Digital Content 1. wmv

SDC File Requirements: All acceptable file types are permissible up to 10 MBs. For audio or video files greater than 10 MBs, authors should first query the journal office for approval. For a list of all available file types and detailed instructions, please visit the 
Checklist for Supplemental Digital Content.

 

Permissions

Authors are responsible for obtaining signed letters from copyright holders granting permission to reprint material being borrowed or adapted from other sources, including previously published material of your own. Authors must obtain written permission for the following material. This includes any written material that has not been created and submitted to LWW for a specific publication (including forms, checklists, cartoons, text, tables, figures, exhibits, glossaries, and pamphlets); concepts, theories, or formulas used exclusively in a chapter or section; direct quotes from a book or journal that are over 30% of a printed page; and all excerpts from newspapers or other short articles. Without written permission from the copyright holder, these items may not be used.

Where permission has been granted, the author should follow any special wording stipulated by the grantor when attributing the source in the manuscript. Letters of permission must be submitted before publication of the manuscript.

For permission and/or rights to use content for which the copyright holder is LWW, please go to the journal's website and after clicking on the relevant article, click on the "Request Permissions" link under the "Article Tools" box that appears on the right side of the page. Alternatively, send an e-mail to customercare@copyright.com. For Translation Rights & Licensing queries, contact Silvia Serra, Translations Rights, Licensing & Permissions Manager, Wolters Kluwer Health (Medical Research) Ltd, 250 Waterloo Road, London SE1 8RD, UK. Phone: +44 (0) 207 981 0600. E-mail: silvia.serra@wolterskluwer.com. For Special Projects and Reprints (U.S./Canada), contact Alan Moore, Director of Sales, Lippincott Williams & Wilkins, Two Commerce Square, 2001 Market Street, Philadelphia, PA 19103. Phone: 215-521-8638. E-mail: alan.moore@wolterskluwer.com. For Special Projects and Reprints (non-U.S./Canada), contact Silvia Serra, Translations Rights, Licensing & Permissions Manager, Wolters Kluwer Health (Medical Research) Ltd, 250 Waterloo Road, London SE1 8RD, UK. Phone: +44 (0) 207 981 0600. E-mail: silvia.serra@wolterskluwer.com.

Compliance with NIH and Other Research Funding Agency Accessibility Requirements

A number of research funding agencies now require or request authors to submit the post-print (the article after peer review and acceptance but not the final published article) to a repository that is accessible online by all without charge. As a service to our authors, LWW will identify to the National Library of Medicine (NLM) articles that require deposit and will transmit the post-print of an article based on research funded in whole or in part by the National Institutes of Health, Wellcome Trust, Howard Hughes Medical Institute, or other funding agencies to PubMed Central. The revised Copyright Transfer Agreement provides the mechanism.

Thank you.