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Academic Medicine:
doi: 10.1097/ACM.0000000000000251
Research Reports

Perceptions of Skill Development of Participants in Three National Career Development Programs for Women Faculty in Academic Medicine

Helitzer, Deborah L. ScD; Newbill, Sharon L. PhD; Morahan, Page S. PhD; Magrane, Diane MD; Cardinali, Gina MSW; Wu, Chih-Chieh PhD; Chang, Shine PhD

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Author Information

Dr. Helitzer is professor, Department of Family and Community Medicine, School of Medicine, and associate vice chancellor for research education, Health Sciences Center, University of New Mexico, Albuquerque, New Mexico.

Dr. Newbill is research professor, Department of Family and Community Medicine, School of Medicine, University of New Mexico, Albuquerque, New Mexico.

Dr. Morahan is professor, Department of Microbiology and Immunology, and founding director, Hedwig van Ameringen Executive Leadership in Academic Medicine (ELAM) Program for Women, Drexel University College of Medicine, Philadelphia, Pennsylvania, and codirector, Foundation for Advancement of International Medical Education and Research (FAIMER) Institute, Philadelphia, Pennsylvania.

Dr. Magrane is professor, Department of Obstetrics and Gynecology, and executive director, International Center for Executive Leadership in Academics (ICELA at Drexel), Drexel University College of Medicine, Philadelphia, Pennsylvania.

Ms. Cardinali is senior program manager, Department of Family and Community Medicine, School of Medicine, University of New Mexico, Albuquerque, New Mexico.

Dr. Wu was, at the time of writing, assistant professor, Department of Epidemiology, Division of Office of the Vice President, Cancer Prevention and Population Sciences, University of Texas MD Anderson Cancer Center, Houston, Texas.

Dr. Chang is professor and director, Cancer Prevention Research Training Program, Department of Epidemiology, Division of Office of the Vice President, Cancer Prevention and Population Sciences, University of Texas MD Anderson Cancer Center, Houston, Texas.

Funding/Support: The project described was supported by the National Institutes of Health (NIH) Eunice Kennedy Shriver National Institute of Child Health and Development (NICHD), grant award number 1RO1 HD064655-01. This project was also supported by the National Center for Research Resources and the National Center for Advancing Translational Sciences of the NIH through grant number UL1 TR000041.

Other disclosures: Dr. Helitzer has taught as a faculty member in AAMC Early-Career Women Faculty Professional Development Program (EWIM) and AAMC Mid-Career Women Faculty Professional Development Seminar (MidWIM), and was a participant in MidWIM and the Executive Leadership in Academic Medicine (ELAM) program. Dr. Morahan has taught as a faculty member in all three programs. She founded the ELAM program and directed it from 1995 to 2008; she now is research director for ELAM. Dr. Magrane has attended all three programs; from 2003 to 2008, she was associate vice president of faculty development and leadership as well as program director and faculty for the WIM programs. Since 2008, Dr. Magrane has held the role of program director and teaches in ELAM. Dr. Chang has taught as a faculty member in EWIM and was a participant in MidWIM.

Ethical approval: The authors obtained human subject institutional approvals from the University of New Mexico, MD Anderson Cancer Center, and Drexel University College of Medicine.

Disclaimer: The content is solely the responsibility of the authors and does not necessarily represent official views of the National Institutes of Health.

Previous presentations: Partial data were presented at the Causal Factors and Interventions Workshop, National Institutes of Health, Bethesda, Maryland, November 8 to 9, 2012.

Correspondence should be addressed to Dr. Helitzer, Department of Family and Community Medicine, School of Medicine, MSC 09-5040, University of New Mexico, Albuquerque, NM 87131-0001; telephone: (505) 272-1887; fax: (505) 272-2412; e-mail: helitzer@salud.unm.edu.

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Abstract

Purpose: The Association of American Medical Colleges (AAMC) and Drexel University College of Medicine have designed and implemented national career development programs (CDPs) to help women faculty acquire and strengthen skills needed for success in academic medicine. The authors hypothesized that skills women acquired in CDPs would vary by career stage and program attended.

Method: In 2011, the authors surveyed a national cohort of 2,779 women listed in the AAMC Faculty Roster who also attended one of three CDPs (Early- and Mid-Career Women in Medicine Seminars, and/or Executive Leadership in Academic Medicine) between 1988 and 2010 to examine their characteristics and CDP experiences. Participants indicated from a list of 16 skills whether each skill was newly acquired, improved, or not improved as a result of their program participation.

Results: Of 2,537 eligible CDP women, 942 clicked on the link in an invitation e-mail, and 879 (93%) completed the survey. Respondents were representative of women faculty in academic medicine. Participants rated the CDPs highly. Almost all reported gaining and/or improving skills from the CDP. Four skills predominated across all three programs: interpersonal skills, leadership, negotiation, and networking. The skills that attendees endorsed differed by respondents’ career stages, more so than by program attended.

Conclusions: Women participants perceived varying skills gained or improved from their attendance at the CDPs. Determining ways in which CDPs can support women’s advancement in academic medicine requires a deeper understanding of what participants seek from CDPs and how they use program content to advance their careers.

More than 10 years ago, the Association of American Medical Colleges’ (AAMC) Increasing Women’s Leadership in Academic Medicine Project implementation committee indicated that “the long-term success of academic health centers is inextricably linked to the development of women leaders.”1 Despite modest gains since then, women continue to be underrepresented, as compared with men, at the highest levels of academic rank and in leadership positions in academic medicine.2 For example, from 1989 to 2011, the proportion of women holding department chair positions increased from 5% to only 13%.3,4

To be promoted and retained in academic medicine, women faculty must make decisions regarding their personal lives (e.g., childbirth, child rearing, elder care) at the same time that they face increasingly complex organizational policies, practices, and cultures that challenge them at each successive stage of career development.5 In late 2008, the National Institutes of Health (NIH) awarded 14 research grants to study the impact of interventions designed to promote and support the careers of women in biomedical and behavioral science and engineering.6–8 Supported by one of these grant awards, we designed a study to examine the ways in which participation in three national career development programs (CDPs) have shaped career trajectories among women who currently hold faculty positions in academic medical institutions (i.e., schools of medicine).

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Background

Appreciating the need to achieve a critical mass of women with leadership skills in academic medicine, the AAMC9 and the Medical College of Pennsylvania (now Drexel University College of Medicine) have designed and implemented national-level CDPs for women faculty in the last 25 years.10

In 1988, the AAMC held its first Women in Medicine (WIM) Professional Development Seminar to provide a support network and career development for women in academic medicine. In 1993, this initiative evolved into two distinct CDPs: Junior Women and Senior Women in Medicine (JrWIM and SrWIM), which subsequently became, respectively, the AAMC Early-Career Women Faculty Professional Development Program (EWIM) and AAMC Mid-Career Women Faculty Professional Development Seminar (MidWIM).9 Women in the early stages of their careers (instructors, lecturers, and assistant professors) tend to participate in EWIM, whereas associate and full professors participate in MidWIM. These three- to four-day programs provide dedicated time to sharpen skills, obtain knowledge, and engage in strategic career planning necessary for successful careers, preparation for promotion to higher ranks, and success as a senior faculty member and in positions of leadership.

In 1995, leaders at Drexel University College of Medicine welcomed the first class of women faculty into the Hedwig van Ameringen Executive Leadership in Academic Medicine (ELAM) program.10 The ELAM program differs from the AAMC programs in its duration (a one-year, part-time fellowship with 18 days in residence), focus on strategic finance, intentional community building among a large network of women leaders in academic medicine, and mentored institutional action project. It targets women who have been successful in their academic careers and are supported by their institutions for their leadership potential.11

These three CDPs—EWIM, MidWIM, and ELAM—are intended to assist women in reaching their career goals more successfully by “equipping” them with the necessary skills as they advance in academic medicine.12 All three are offered annually, are well respected nationally, and have high levels of participant satisfaction.10 Participants are selected from a competitive pool of candidates holding appointments from academic medical institutions in the United States and Canada. Between 1988 and 2010, 4,575 women faculty completed at least one of these programs; they form the population from which our study cohort was drawn.13

To assess the impact of participation in intensive career development training programs, we developed a conceptual model that depicted the factors we believed influenced career advancement.14 We present here the first analysis in a planned series of studies about the experiences, perspectives, and outcomes of participants in these programs. Future publications will address the impact of these programs on promotion, retention, and appointment to leadership positions; share stories from interviews with CDP participants; and provide perspectives of focus groups with institutional leaders. We hypothesized that the skills women acquired at a CDP would vary by career stage and program attended.

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Method

Survey development

We designed a survey instrument to determine the characteristics and program experiences of faculty who participated in any of the three CDPs between 1988 and 2010. We derived survey items from discussions about the program agendas with both former and current CDP leaders of the AAMC and ELAM and from a review of the literature on benefits of professional development.14,15

Eighteen items asked about current professional status (e.g., degree, academic rank, work history, leadership aspirations), and five addressed demographics (e.g., age, race and ethnicity, family life). Then, each survey was tailored to the experience of respondents according to the programs (i.e., EWIM, MidWIM, and/or ELAM) they identified as having attended. Ten items queried participants’ encounter with each CDP and their academic rank at the time of participation. One item asked them to judge whether they attended the CDP at the right time, too early, or too late in their career trajectory. Another asked them to rate each of the programs they attended (better than, just as good as, or not as good as others, or first such program in career). From a list of 16 skills, participants indicated whether each skill was newly acquired, improved, or not improved as a result of their CDP participation. We piloted the survey among the research team member to ensure content validity and ease of online navigation and made small changes to improve clarity. The internal consistency of responses for each of the three programs ranged from 0.78 to 0.91 (Cronbach alpha).

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Recruitment of study sample and survey administration

Staff from the AAMC and ELAM created a master list of 4,575 individuals who attended at least one CDP between 1988 and 2010 (hereafter referred to as “CDP women”) and who were believed to currently hold appointments in academic medical institutions in the United States and Canada. AAMC staff matched participant names with the AAMC Faculty Roster database to confirm faculty appointments and then reduced the master list to exclude individuals who no longer held appointments in academic medical institutions (e.g., left academic medicine, retired, or were deceased). During the first week of February 2011, AAMC staff distributed an e-mail to the cohort of 2,779 CDP women (61% of 4,575) whom they identified as currently holding appointments in academic medicine, inviting them to complete a survey about their experience in the programs. The e-mail invitation included a statement advising that by clicking on the link to enter the survey domain they were consenting to participate with the assurance of anonymity. AAMC staff sent reminder e-mails every two weeks until the survey closing date at the end of April 2011. The authors obtained human subject institutional approvals from the University of New Mexico, MD Anderson Cancer Center, and Drexel University College of Medicine.

In 2011, we administered the Advancing Women Skills Survey using the Research Electronic Data Capture (REDCap), a Web-based electronic data capture application available to institutions that are recipients of NIH Clinical and Translational Science Awards (DHHS/NIH/NCRR #1UL1RR031977-01).

Of the 2,779 e-mail invitations sent, 242 were returned as “delivery failed”; we cannot verify delivery or receipt of the remaining 2,537. We know that 942 invitations were opened because the link within the e-mail was clicked, which activated the electronic survey, and the information logged in the REDCap system. Of the individuals who opened the invitations, 879 (93%) completed the survey (35% of eligible women). To minimize recall errors, we excluded 25 respondents who attended only the original WIM programs held between 1988 and 1992, which brought the analytical cohort to 845 CDP women (hereafter referred to as the “cohort”).

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Data preparation and analysis

REDCap generated a data file that scored item responses on a dichotomous scale (1, “yes”; 0 or blank, “no”). Human participant protection policies required the inclusion of a response option of “I prefer not to answer this question”; when participants selected this option, we treated it as missing data, as we did unanswered items. In total, missing data accounted for fewer than 2% of all responses to the survey items. To minimize recall errors and to allow for a more robust comparison, we combined reports of “new skills acquired” with those “improved” to create a skill set of “new and/or improved” skills. We coded moves from one institution to another to include only those subsequent to first academic faculty appointment (thus removing the large number of expected moves for residency, fellowship, and/or graduate training). Total respondent numbers vary in the data reported below because not everyone answered all questions in the survey.

We created three data sets for analysis: EWIM, which combined data from JrWIM and EWIM participants; MidWIM, which combined data from SrWIM and MidWIM participants; and ELAM. We analyzed the data comparatively by rank and CDP using descriptive statistics and nonparametric procedures. We used SPSS version 19 (IBM Corporation) for our analyses.

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Results

As reported above, 35% of eligible CDP women (879/2,537) completed the survey. We excluded 25 respondents who only attended the original WIM, for an analytical cohort of 845 CDP women.

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Respondent characteristics

To determine the comparability of our cohort to the larger population of CDP women, we examined the demographic characteristics of each group. We found no significant differences (P < .05) in demographic characteristics between the larger population of CDP women and our cohort sample. The proportion of women attending EWIM was 39% in the population of CDP women as compared with 41% in the cohort sample; in MidWIM, the proportions were 45% compared with 38%; and in ELAM, the proportions were 17% compared with 21%. By rank, there is a less than 2% difference between the larger population of CDO women and cohort at each rank.

Table 1 reports the characteristics and work experiences of the 845 individuals comprising our study cohort.

Table 1
Table 1
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Demographics.

The majority of the 845 respondents self-identified themselves as white (84%, 712/845), were MDs (68%, 578/845 including 34 MD/PhDs), and reported that they currently held an academic rank of associate (35%, 286/826) or full professor (50%, 410/826). Almost half were in the nontenure (clinician or research) track (45%, 371/821), 26% (217/821) were in the tenure track, and 28% (233/821) were already tenured.

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Work attributes.

More than half of the respondents reported working as clinicians or clinical educators (60%, 362/607). Most provided clinical care (97%, 592/609), and the majority of these provided specialty care only or together with primary care (85%, 505/592). Almost all currently worked full-time (95%, 793/832), and most (78% 650/832) held an administrative role. Current full-time employment was significantly associated with holding an administrative role (79%, 622/786, P < .02) and with the rank of full professor (51%, 411/811, P < .006). Of the 808 women who provided information on both geographic moves and rank, 60% (488) reported that their career pathway included at least one move to a new institution after completing residency, fellowship, and/or graduate training. The difference in geographic moves among respondents by academic rank was not statistically significant (P > .05).

Overall, 66% (443/673) of the respondents reported that they had “aspirations to a leadership role beyond that which [they had] already attained.” The proportion of these differed by academic rank at the time of the survey. Analysis of data from the 542 women who responded to questions about both current rank and further leadership aspirations revealed that full professors (247; 46%) were significantly more likely than associate (195; 36%) or assistant (100; 19%) professors to have further leadership aspirations (P < .001).

Overall, 60% (500/839) of the respondents reported that they currently had a mentor. Full professors (224; 45%) were significantly more likely than associate (177; 35%) and assistant (99; 20%) professors to report having a mentor (P < .001).

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Respondent attendance and ratings of CDP experience

Of the 845 respondents, 81% (685) had participated in only one of the three programs examined in our study: 45% (306) in EWIM, 37% (252) in MidWIM, and 19% (127) in ELAM. Of the remaining 19% (160) of respondents, most (88%, 140) went to two CDPs, and only 2% (14) reported going to all three. We present the findings relevant to CDP experience for the combined cohort of single- and multiple-program attendees, because we found no significant differences among the demographics or skills they reported.

At the time of their CDP participation, nearly all (95%, 363/382) respondents who attended EWIM were assistant professors, and 5% (19) were associate professors. Of the 373 respondents who attended MidWIM, almost three-fourths (72%, 270) were associate professors, 12% (45) were assistant professors, and 15% (56) were full professors. The 203 ELAM attendees were a mixture of full (57%, 115) and associate (43%, 88) professors.

A higher proportion of participants who attended EWIM (80%, 325/405) and ELAM (84%, 174/207) reported that they had attended the program at the “right time” in their career as compared with participants who had attended MidWIM (69%, 242/353). Correspondingly, more participants who attended MidWIM (28%, 97) indicated they had attended the CDP “too late” in their career as compared with those who attended EWIM (12%, 50) and ELAM (14%, 29) (P < .001).

Almost half of respondents (45%, 181/407) reported that EWIM was the first CDP they had attended, 37% (137/370) reported MidWIM was their first CDP, and 23% (48/209) reported ELAM was their first CDP. Among respondents who reported having attended other training programs, significantly more rated the two AAMC and ELAM programs as “better than” others they had attended (EWIM 81%, 182/226; MidWIM 57%, 133/233; ELAM 87%, 140/161) (P < .003).

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Skill development across the CDPs

Nearly all respondents, regardless of CDP attended, reported overall gain in skills (EWIM, 95% [396/416]; MidWIM, 93% [356/382]; ELAM, 99% [211/214]; see Table 2). Regardless of academic rank or program attended, 4 of the 16 skills appeared among the top five selected: interpersonal skills, leadership, negotiation, and networking. Three skills showed a connection to specific programs: planning for promotion (EWIM), communication (MidWIM and ELAM), and finance (ELAM).

Table 2
Table 2
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Further comparative analysis among the three programs found that significantly more ELAM attendees than EWIM or MidWIM attendees reported gaining or improving 11 of the 16 skills (Table 2). The only skills not significantly associated with ELAM were achieving work/life balance, interview preparation, managing difficult discussions, mentoring, and planning for promotion. Two of these skills (achieving work/life balance and planning for promotion) were reported significantly more often by EWIM participants than by MidWIM and ELAM (P < .001). MidWIM attendees did not report any particular skill more often than other CDP attendees to a level of statistical significance, although the skills they selected aligned more closely with those of the ELAM participants than EWIM attendees.

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Skill Development by Academic Rank

Skills gained and/or improved differed by participants’ academic rank as well as the AAMC CDP program (EWIM or MidWIM) they attended (see Table 3). The top five skills that assistant professors attending EWIM reported as gained and/or improved included interpersonal skills, leadership, negotiation, networking, and planning for promotion. Associate professors attending EWIM endorsed almost the same list, except that communication replaced planning for promotion. Assistant professors attending MidWIM were similar to their EWIM counterparts in choosing interpersonal skills, leadership, negotiation, networking, and planning for promotion, and they also identified managing difficult discussions. Associate professors attending MidWIM selected a top five skill set that exactly matched those of their associate professor EWIM counterparts: interpersonal skills, leadership, negotiation, networking, and communication. Full professors attending MidWIM (none of whom had participated in EWIM) selected four of the same top five skills as associate professors, but leading meetings replaced negotiation.

Table 3
Table 3
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Statistical analysis of the differences by rank found that assistant professors in both AAMC CDPs were significantly more likely to report gaining skills in planning for promotion than were associate or full professors (P = .001). Communication was selected by proportionately more full than associate or assistant professors who attended MidWIM (P = .043; Table 3).

Table 4 presents the new and/or improved skills reported by ELAM participants by academic rank. Three skills appear among the top skills for both ranks: leadership and networking (both also identified with the AAMC programs), and finance (unique for ELAM). Associate professors attending ELAM also selected managing difficult discussions and negotiation, whereas full professors selected communication and interpersonal skills. Statistical analysis of the differences by rank within ELAM participants found that leadership (P = .043), managing difficult discussions (P = .055), and planning for promotion (P = .002) were skills that associate professors were significantly more likely than full professors to report as new and/or improved.

Table 4
Table 4
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Discussion and Conclusions

We report here the results of the first comparative analysis of how women faculty participants perceive the contributions of three long-standing national CDPs in academic medicine—the AAMC’s seminars for early-career and mid-career faculty (EWIM and MidWIM), and ELAM—to their armamentarium of work-related skills. Respondents represented 19% (879/4,575) of all CDP participants over the past 22 years, and 35% (879/2,537) of those were identified as faculty at academic medical institutions who were accessible by e-mail at the time of the study. As the respondents were predominantly white/non-Hispanic and full-time medical specialists, mirroring the population eligible for this study, we consider them a representative sample.

Nearly all of the respondents reported having gained and/or improved skills as a result of their participation in a CDP, a finding which confirms other reports on the benefits of such programs.16–20 Participants rated the CDPs highly; more than 81% of EWIM participants and 87% of ELAM participants rated the programs “better than” other (unspecified) training programs they had attended. Participants perceived the “value added” from MidWIM participation as less than that of EWIM and ELAM, and the data show a less robust alignment between career stage and MidWIM than with the other two programs. This weaker alignment between career stage and program (assistant, associate, and full professors attended MidWIM) may explain why new and/or improved skills were not as strongly endorsed by MidWIM participants and why attendees held MidWIM in lower regard as compared with EWIM and ELAM.

We have previously described our model of systems of career influences on women’s progression to advanced academic rank. Our model situates faculty development in four domains of the academic medical environment: personal and professional roles and values; engagement in career development; societal expectations and bias; and institutional resources and strategies.14

For this first analysis in the planned series of studies, we hypothesized that the skills women faculty acquire at a CDP would vary by career stage and program attended. This hypothesis was partially supported by our findings in this study. Our study showed that four new and/or improved skills predominated across all three programs: interpersonal skills, leadership, negotiation, and networking. These skills are typical competencies for leaders in academia and health care.17,21 When we analyzed the data by academic rank, we found that assistant professors, regardless of CDP attended, reported planning for promotion as one of the top five skills acquired or improved. This is consistent with the importance of achieving the transition from assistant to associate professor for career success, and the fact that providing participants with the skills needed for planning for promotion is a major EWIM objective. When we analyzed the data by CDP, we found that ELAM participants selected finance as one of the top five skills acquired or improved. This is consistent with the ELAM curriculum, which has financial knowledge as a key goal.11

Considerable research has shown that career phases exist and that different competencies are needed at different phases.22–24 Some skills are needed at particular junctures (e.g., assistant professors need skills in planning for promotion); others are needed throughout the career continuum but in different ways (e.g., faculty at all levels need negotiation skills).25 CDP program directors should consciously develop content that parallels career advancement, much as the medical school curriculum is designed for progressive increase in competencies.26 For example, women at midcareer stages may benefit most from training that helps them to strategically identify leadership opportunities within their university. Women faculty at more advanced stages may benefit from training to guide their pursuit of leadership opportunities outside their university at the national or international level. Our data suggest that the more closely aligned the CDP content is with career stage, the greater the perceived value of the program.

One of the goals shared by the three CDPs is the retention and advancement of women faculty into leadership positions in academic medicine. We found that leadership aspiration was aligned with career stage; significantly more full professors than assistant or associate professors reported interest in future leadership opportunities beyond their current role. This is similar to other data from medicine showing that assistant professors are focused on the immediate challenges of the day-to-day responsibilities of career and family.22,23,27,28

Our study has several limitations. The respondent cohort was limited to women faculty CDP attendees who were currently in academic medicine and who had e-mail addresses available to the AAMC. The cohort did not include women who were no longer in academic medicine (left, retired, deceased) or those in academic medical institutions who did not have an accurate or current e-mail address, whose e-mails were undelivered (e.g., possibly because of institutional firewalls, classification as junk mail, invalid addresses, or “full inbox”), or who chose not to open the e-mail. Therefore, we could not measure what impact, if any, CDP participation had on those women, nor did we receive input from women who may have obtained leadership positions outside academic medicine (e.g., at the NIH, in higher education, or in professional organizations). Also, the proportion of respondents who were full professors (50%) far exceeded the national statistic (19%).1 As with all online survey-based studies, only e-mail recipients who were interested clicked on the link, and the data consist entirely of participant perceptions—both of which create potential for voluntary, self-report, and/or recall biases. Additionally, cohort size placed a constraint on statistical analyses and precluded our offering more than tentative conclusions in some cases.

In this report, we have given a snapshot of how women faculty who ranged in career stage perceive the skills and benefits they acquired and/or improved through their attendance at one or more of the three national CDPs studied. We plan to use data collected from interviews to provide a deeper understanding of what participants seek from CDPs and how they use CDP content to advance their careers in academic medicine. We also plan to present quantitative analyses comparing career outcomes in terms of retention and pursuit of academic leadership roles among women CDP participants with men, and with women who have not participated in CDPs.

Acknowledgments: The authors would like to acknowledge their appreciation for the collaboration of Association of American Medical Colleges staff with survey item development and implementation. The authors also wish to thank the following members of the Advancing Women National Advisory Board who gave valuable feedback: Drs. Jasjit Ahluwalia, Carol Aschenbrener, Lorris Betz, Carmen Green, Sharon McDade, Sally Shumaker, and Diane Wara.

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© 2014 by the Association of American Medical Colleges

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